Setup Your ICON Course Site for a New Semester Using Existing Content

Will your online course use existing content in the upcoming semester? Find tutorials and guides for importing content into your new course to get it ready for a new semester.

ICON Setup for a New Semester

Tutorial Video








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ICON Setup Quick-Reference Guide

If your course has several sections that use the same content, you can combine them into one site using the Course Combiner via the MAUI in ICON tool in your ICON site.

Be sure to start from the new (blank) ICON site when importing content. During import process, save time by using the Adjust Event and Due Dates option to move due dates forward automatically (based on old and new session start/end dates).

Upload new course syllabus and update links to the new syllabus in Modules and any other areas (e.g. Homepage or Syllabus section). Be sure to check document header/footer for old semester reference.

Remove any old/outdated announcements copied from previous course. Tip: you can reuse some of the imported announcements by scheduling them to appear on a later date using the "Delay Posting" option. (See this page for more info.)

Review info on course homepage and update instructions or details if needed. Be sure to check all imported links or thumbnails on the page to make sure they are still valid.

Did you record a new intro/welcome video in UICapture? See tutorial video below on how to replace it on your ICON homepage.




1) Update due dates and/or availability dates in all Assignment items, including no submission (external) assignments or file upload assignments, discussions, and quizzes.  You can batch edit assignment dates using the Edit Assignment Dates tool. (See also What is the difference between assignment due dates and availability dates?)

Tip: unpublish anything that is not yet ready for students to access until updates have been made (e.g. proctored online exams).

2) Check and update any outdated semester/date reference (including Spring Break vs. Thanksgiving) in Modules or assignment description.

3) You can use the Syllabus tool in ICON to quickly see all assignment due dates at a glance. This tool can be accessed via the course navigation without being activated for students.

If you wish to use Turnitin (plagiarism detection tool) for written assignments, be sure to enable it before students submit their assignments.

1) There are two ways to utilize Turnitin in ICON - see Turnitin Resource Page to find out the difference between Turnitin External Tool and Turnitin Framework and which one best fits your needs.

2) Previous Turnitin enabled assignments created using the external tool that are copied into a new ICON site will need to be initiated (i.e. clicked on once) before students can submit their assignments. 

Unpinned topics are organized by due dates. Pin first discussion topic(s) if you wish. Be sure to check availability start/end dates and modify as needed.

Groups sets do not copy from course to course so you must re-create the groups and link them to the respective assignment/discussion topics . 

IMPORTANT: if you re-created the groups before add/drop period has ended, be sure to check for students who added late who are have not been assigned to a group during the add/drop window. ICON does not do that automatically.



UPDATE: Beginning January 2023, Honorlock will replace Proctorio as the university's online proctoring tool.

  1. If your online course has proctored exams administered by DOE Exam Services, please provide exam details via the new Proctored Exams Portal in ICON. See Exams and Proctoring for directions.
  2. Please unpublish any (proctored) online exams copied into the new site. Exam Services will check and update each exam before publishing them.

Check Files and Pages area for old/outdated files and pages that are no longer used in the course and delete them. Pages not used should be unpublished. Consider organizing files into folders (make a folder call "Syllabus" to keep all versions of syllabus files) so they are easier to locate when updating.

1) Use Student View to walk through the course and make sure students can access everything they need (See this page for more info.)

2) Review items on the Setup Checklist, then publish course for students to access. (See ICON Site Publishing Checklist for more info.)

3) Send students a welcome note when course site is open. (See this page for more information about "Conversations", Canvas' communication tool.)  Note: you can also send email to students before the course site is published using MAUI's email tool on the Class List page, which can be accessed via MAUI in ICON found in the Course Navigation.

Update UICapture Links

Update UICapture Links in ICON

Links in ICON to UICapture recordings created before June 2019 must be updated to the cloud server addresses. 

More About Updating UICapture Links

Canvas for Instructors

Canvas for Instructors

Canvas is the learning management system (LMS) that powers ICON.

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