If your course has several sections that use the same content, you can combine them into one site using the Course Combiner via the MAUI in ICON tool in your ICON site.

Be sure to start from the new (blank) ICON site when importing content. During import process, save time by using the Adjust Event and Due Dates option to move due dates forward automatically (based on old and new session start/end dates).

Upload new course syllabus and update links to the new syllabus in Modules and any other areas (e.g. Homepage or Syllabus section). Be sure to check document header/footer for old semester reference.

Old or duplicate files can accumulate over time and may affect the course’s accessibility level. With TidyUp, a file cleanup tool in ICON, you can quickly identify unused or duplicate files, then use the safe workflow below to declutter course files without risking accidental loss.

1. Identify Unused Files
   Create a new folder under ICON Files - such as "Unused Files" - and set its permission to Unpublish so the folder is restricted. Next, open TidyUp and scan the course content. Use the Show filter to identify unused files - reviewing one type of files at a time (for example, PDFs, images, or PowerPoints) can make the process easier to track. Instead of deleting these files, move them into the Unused Files folder. 
   Note: instructor‑used files that are not linked in modules or pages, as well as files linked inside Question Bank questions, may appear unused in TidyUp.
2. Validate Links
   After the unused files have been moved using TidyUp, go to Course Settings and run the Validate Links in Content tool to check for links to files students cannot access. Review the results to look specifically for links that point to files in the restricted Unused Files folder. Move any required files back to a published folder that students can access, and re-validate links as needed. If no links to items in the Unused Files folder are found, proceed to the next step.
3. Archive & Clean Up
   Finally, go to the Unused Files folder in ICON Files. Download all items - or the entire Unused Files folder - to your computer. ICON will package them into a single zip file. After downloading, the files in the Unused Files folder can be safely deleted. To keep a copy of the zip archive of deleted files in the course site, you can upload the zip file back into ICON Files without affecting the course’s Ally accessibility score.

Remove any old/outdated announcements copied from previous course. Tip: you can schedule posting start and end date in the announcement's settings. (See How to set display dates for more info.)

Review info on course homepage and update instructions or details if needed. Be sure to check all imported links or thumbnails on the page to make sure they are still valid.

Did you record a new intro/welcome video in UICapture? See tutorial video below on how to replace it on your ICON homepage.

1) Update due dates and/or availability dates in all Assignment items, including no submission (external) assignments or file upload assignments, discussions, and quizzes.  You can batch edit assignment dates using the Edit Assignment Dates tool. (See also What is the difference between assignment due dates and availability dates?)

Tip: unpublish anything that is not yet ready for students to access until updates have been made (e.g. proctored online exams).

2) Check and update any outdated semester/date reference (including Spring Break vs. Thanksgiving) in Modules or assignment description.

3) You can use the Syllabus tool in ICON to quickly see all assignment due dates at a glance. This tool can be accessed via the course navigation without being activated for students.

Unpinned topics are organized by due dates. Pin first discussion topic(s) if you wish. Be sure to check availability start/end dates and modify as needed.

Configurations for group sets do not carry over when copying a course. To save time, go to the assignment's Edit page and use the Group Set menu to create a new Group Category and assign students to groups for the assignment in one step.

IMPORTANT: if you re-created the groups before add/drop period has ended, be sure to check for students who added late who are have not been assigned to a group during the add/drop window. ICON does not do that automatically.

1. If your online course has proctored exams administered by Exam Services, please provide exam details via the Proctored Exams Portal in ICON. Step-by-step instructions are available.
2. Please unpublish any (proctored) online exams copied into the new site. Exam Services will check and update each exam before publishing them.

1) Use Student View to walk through the course and make sure students can access everything they need (See How to  View a Course as a Test Student for more info.)

2) Review items on the Setup Checklist, then publish course for students to access. (See ICON Site Publishing Checklist for more info.)

3) Send students a welcome note when course site is open. (See How to use the Inbox for more information about Canvas' communication tool.)  Note: you can also send email to students before the course site is published using MAUI's email tool on the Class List page, which can be accessed via MAUI in ICON found in the Course Navigation.