Step-by-step directions

1. Proctored Exams Portal. If the portal is not visible in the left menu bar, add the Proctored Exams Portal to ICON.
2. Clone. If you already have a proctored exam request in the portal for the exam in question, it may be easier to copy and then edit what you have already built rather than using the directions below to start from scratch. Stop here and scroll to the bottom of the page to learn more.
3. New Exam. Click on the gold button in the upper right corner of the portal.
4. Exam Name. Enter the exam name.
5. Exam Section. Will be pre-populated. However, if you have multiple sections in one ICON site, indicate the section or section(s) with which you want to associate the exam. You may also choose "All Combined Sections" to indicate that the exam could be assigned to an individual in any of the sections in your ICON site.
6. Audience. Select "Individual" to indicate a single student or small group of students will need proctoring. Depending on your section, it may appear as the only option in this drop-down menu.
7. Exam Medium. Select "Paper", "ICON", or "Other Online" from the drop-down menu. If your exam is completed online and requires a password to open, please be sure to add the exam password to the "Proctor Instructions" field.
8. Delivery Method. Select "Iowa City Test Center Only" for students to test at an on-campus test center. On-campus test centers include both our North Campus test center and the Student Disability Services test center.
9. Window Start. Click in the box for a pop-up calendar to appear. Choose a start date, then select the earliest date and time you want to allow the student to schedule the exam and click on "Ok."
10. Window End. Click in the box for a pop-up calendar to appear. Choose an end date, then select the latest date and time you want the student to finish the exam and click on "Ok."
11. Duration. Enter the amount of time allowed for the student to complete the exam. 
12. Exam Source. Select "New." However, you may see other options in this drop-down menu. 
13. Exam File. For paper exams, click on the upload button and add either your PDF or Word doc version of the exam the student should complete. Be sure to mark the exam file as "Active." "Active" files print for students. "Inactive" files will not be printed for students. Completed paper exams will be scanned and returned digitally through the portal. If your exam is completed online, there is no need to upload a paper copy. You may also complete this step later.
14. Materials Allowed. By default, no materials are allowed. Click on the gold plus (+) button to add any materials that the student may use during the exam. Some examples include scratch paper, scantrons, calculators, or notes.
15. Proctor Instructions. You can use this field to add information like passwords for online exams, where or how proctors should access the online exam, unique proctor instructions, or if you plan to personally pick up completed exams from the test center. Depending on the exam type, you may or may not have this field available to you.
16. Student Instructions. You can use this field to add information about the exam for the student to review before they schedule. This information will not be available to the student when they arrive at the test center as it is only found in the portal. Depending on the exam type, you may or may not have this field available to you.
17. View Students. To assign a student to your proctored exam request, click the View Students button. In the pop-up window that appears, click the gold plus (+) to bring up a list of the students in that section. Select the desired student. If you have multiple students allowed to complete the exam within the same exam window, same exam duration, and with the same materials allowed, those students can be added one at a time to the same request. If there are differences in the exam window, exam duration, or materials allowed, please add separate requests for each student. You may also complete this step later.
18. Save or Submit. After you assign a student to the proctored exam request, press Save to finish your request. If you would like to wait until later to assign the student, then scroll to the bottom of the window and click on the blue Submit button to finish your request.

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Picking up the completed paper exams

By default, completed paper exams are scanned at the test center and digitally uploaded to the Proctored Exams Portal. To retrieve a scanned copy of a completed paper exam, click on the blue Manage button and select Scheduled Students. Click on the "View" link in the Uploaded File column and a PDF of the completed exam will open in a new window. For security reasons, completed exams cannot be sent via campus mail. If you plan to stop by the test center and pick up the hard copy of the completed exam, please indicate that in your proctored exam request.